Web Videoconferencing - Sharing Media & Applications 1

Requirements & Setup	Create a Meeting	Share Media 1	Share Media 2
Manage Rights	Record a Meeting	Helpful Tips	Documentation

Sharing Media and Applications - Part 1

Once a meeting is created and others are invited and attending, there are various ways to share content. One of the easiest and most straightforward methods is to share your computer screen. When you share your desktop (computer screen), it is as if the meeting participants are looking over your shoulder at your screen. You can run PowerPoint presentations, click through or demonstrate a process in a software program, navigate to web pages, display documents, and more.

To share your computer screen:

1. Navigate to the Tufts Adobe Connect Dashboard and log in with your Tufts Username (UTLN) and Tufts Password (email password).
   
   
2. Make sure that the Home section, My Meetings tab is displaying (the default view).
   
   
   
3. On the left side of the screen, next to the meeting name in the My Meetings panel, click Open. The Connect Pro meeting window will open.
   
   
   
   
   
4. In the middle of the Share window, under "What do you want to share?," click My Computer Screen...  The Start Screen Sharing window will open.
   
   
   
   
   
5. Select the Desktop option and click Share. Your full screen is now shared with the participants.
   
   
   
   

To stop sharing your desktop:

1. Return to the Connect Pro meeting window.
   
   
2. At the base of the window, click Stop Sharing. Your desktop will no longer be shared with the  participants.
   
   
   
   

---

Sharing Applications

As an alternative to sharing your desktop, hosts can choose to only share specific applications. Specific applications would include any program or window that can be open on your computer, such as PowerPoint, Excel, or a web browser. One of the benefits of sharing just the application window is that pop-ups and other everyday interruptions to your desktop environment will not get in the way of what is being presented during your meeting.

To share a specific application window:

1. Make sure that the application that you wish to share, such as PowerPoint or Excel, is open and minimized.
   
   



2. Navigate to the Tufts Adobe Connect Dashboard and log in with your Tufts Username (UTLN) and Tufts Password (email password).
   
   
   
3. Make sure that the Home section, My Meetings tab is displaying (the default view).
   
   
   
4. On the left side of the screen, next to the meeting name in the My Meetings panel, click Open. The Connect Pro meeting window will open.
   
   
   
   
5. In the middle of the Share window, under "What do you want to share?," click My Computer Screen...  The Start Screen Sharing window will open.
   
   
   
   
   
6. Select the Applications option. Any open applications will display.
   
   



7. Place a check before the application you wish to share. If you wish to share more than one application, place multiple check marks.
   
   

      8.  At the base of the window, click Share.

Your application is now shared with the participants and they will only see the application or window that you are sharing.

To stop sharing an application:

       1.  In the upper right hand corner of the window, click the red Stop Sharing button.
            The application is no longer shared, but will remain open and minimized.

           
            If you close the application window, the application will also close.

---

Sharing Documents with the File Share Pod

At the close of a presentation, participants may want a copy of your presentation or some other supporting documentation that you mentioned during the meeting. The File Share pod gives meeting participants the ability to download a copy of any file you have uploaded.

To upload files to the File Share pod:

1. From the Menu bar, select Pods > File Share > File Share. The File Share pod will display.
   
   If the pod opens on top of another pod, you can drag it by its green title bar.
   
   
   
2. At the base of the File Share pod, click Upload File > Select from My Computer. The Select file to upload window will open.
   
   It may take a moment for the Upload File button to appear.
   
   



3. Select the file and click Open. The file will display in the File Share pod.
   
   
   

To remove a file from the File Share pod:

1. In the File Share pod, click the file that you wish to remove.
   
   
   
2. In the bottom right corner of the window, click the Pod options button. The pod options menu will open.
   
   
   
   
3. Select Remove Selected. The file will be removed.
   

 
To download files from the File Share pod:

1. In the File Share pod, click to select the file. The selected file will be shaded in green.
   
   
   
2. At the base of the window, click Save to My Computer. A browser window will open, displaying the Save to My Computer graphic.
   
   
   • Make sure that your browser does not block pop-ups.
     
     
   • It may take a moment for the Save To My Computer button to appear so be patient!
     
     
     
     
   • Be aware that, if you already have a browser open and minimized, a new tab may open in the existing browser window. If the new window opens in a minimized state, it will appear as if nothing has happened.
     
     
     
     


3. In the browser window, click the Click to Download link. The Opening... or File Download dialog box will open.
   
   
   
   


4. Select Save File and click OK. The file will be downloaded.
   
   
   
5. Close the browser window that opened in step 2.
   
   
   

To close the File Share pod:

From the Menu bar, select Pods > File Share > File Share. The File Share pod will close.