Web Videoconferencing - Create a Meeting

Requirements & Setup	Create a Meeting	Share Media 1	Share Media 2
Manage Rights	Record a Meeting	Helpful Tips	Documentation

Creating a Meeting

To begin, navigate to the Tufts Adobe Connect Dashboard and log in with your Tufts Username (UTLN) and Tufts Password (email password).

To create a meeting as a meeting host:

1. Click the Create New: Meeting tool. The Meeting Information form will open.
   
   
   
   
   
2. There are two fields in this form that are mandatory and must be filled in: the Name and Language fields, both of which are marked by a red asterisk.
   
   
   
3. In the Name: field, enter a meeting name.
   
   
   
4. In the Language: field, select a language. The default language is English.
   
   
   • Custom URL, summary, start time, and duration fields are not mandatory and are for courtesy purposes only if inviting participants from within Adobe Connect.
     
     
   • All meeting URLs will begin with https://webconf.uit.tufts.edu/... . You may assign a meeting name of your choosing to the end of the URL, such as https://webconf.uit.tufts.edu/research, to make the URL easier to remember. If you don't assign a meeting name, the system will generate a random one for you.
     
     
   • If you plan to have recurring meetings, you can reuse your meeting room or customized URL as often as you need.
     
   
   
   
5. The Access: field is set to Only registered users and accepted guests may enter the room. If you plan to invite non-Tufts guests, then select Anyone who has the URL for the meeting can enter the room.
   
   
   
6. Leave other settings, such as "Do not include any audio conference with this meeting", unchanged.
   
   
   • Remember meeting rooms can be reused for recurring meetings. Participants can use the same URL to log in each week and date/time do not need to be changed.
     
     
   • The Audio Conference option (phone conference) is not available. We encourage you to use the built-in VoIP to talk to each other. See Choosing and Setting up Audio and Video Equipment for more information about VoIP.
   
   
   
7. At the base of the page, click Finish. The meeting will be created and the meeting details will display.
   
   

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Inviting Participants

Once a meeting is created, there are two main methods for inviting others: either by email, or from inside Adobe Connect. The two main benefits of the email option is that it allows you to invite individuals who are not in the Adobe Connect system (such as non-Tufts participants) and you have complete control over the invitation. The two primary benefits of inviting attendees from within Adobe Connect is that the meeting shows up on attendee's Connect dashboards, and you can assign roles other than participant (such as presenter) prior to the meeting.

To invite participants by email:

1. Copy and paste the meeting URL into an email which you address to the meeting participants. You should also send a copy (cc:) to yourself.
   

If you have forgotten the meeting URL:

a. Navigate to the Tufts Adobe Connect log in page and log in.

b. On the left side of the screen, in the My Meetings panel, click the meeting name. The meeting URL will be displayed on the right.

To invite participants using Adobe Connect:

Participants need to be registered in Adobe Connect, and to be registered in Adobe Connect, they must have logged in once, which implies that they must be Tufts faculty, students, or staff.

1. Navigate to the Tufts Adobe Connect log in page and log in.
   
   
   
2. At the top of the page, click the Meeting tab. 
   
   
   
   Your meetings will be displayed
   
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3. Click your meeting name. Your meeting information will display.
   
   
   
4. Click the Edit Participants tab. The Available Users and Groups will display.
   
   
5. Bring the participants from the Available Users and Groups field on the left into the Current Participants field on the right.
   
   
   
6. Click the Invitations tab. The invitation details will be displayed.
   
   
   
7. Optional: make any adjustments to the subject or message body.
   
   
   
8. Click Send. The participants are invited and the meeting information will display. Check your Inbox to verify the message.
   
   

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Additional Adobe Connect Resources

Adobe Connect Video Help: Creating a Meeting

Adobe Connect Text Help: Creating a Meeting  

Adobe Connect Video Help: Meeting Roles and User Interface Overview  

Adobe Connect Text Help: Viewing and Modifying a Participant List